08.FORMS



FORM I

Form for Application to Erect, Re-Erect or to make material Alteration in any Place in a Building

To, _______ The Meghalaya Urban Development Authority  

Sir/Madam,  

I hereby give notice on behalf of Shri. .................... (owner) that the owner intends to erect/demolish or make alteration the building situated at .......... and in accordance with the building Bye-law No .................. and I forward herewith, the following plans and specification duly signed by me and by the owner  

1. Site plan, Building Plan, Section , Elevation 2. Ownership Title (lease/Conveyance/Sale Deed, etc) 3. Affidavit cum undertaking as per Form I(a) 4. Statement of Proposal and Certificate as per Form I(b) and (c) 5. Certificate of Undertaking as per Form I(d) 6. Structural Design Basis Report 7. Other document, as required Service Plan, Parking and circulation plan, Landscape Plan (i) The building plan has been prepared strictly as per the approved building Byelaws. The construction shall be carried out in accordance with the building plan and I shall be completely accountable for any lapse on my part up to within 6 months after obtaining completion certificate of the building.  

(ii) I am aware that in the event of building being constructed in violation of the  sanctioned building plan approval, the Authority shall have the right to take fiction against me as it may deem fit and/or including referring the matter to Council of Architecture for taking disciplinary action against me.  
.........................

 ..........................

Signature of the Owners    (Signature of Registered        

Architect/Engineer/Supervisor) Name of owner(s) .......

Registration No. of the Address of the owner(s)    

Architect/Engineer/Supervisor

Address of the Architect/Engineer/        Supervisor  

Encl : A stated above    

FORM I(A)  

Affidavit-cum-Undertaking  (Affidavit of Architect / License Technical Personnel on Rs. 10/- Non-Judicial Stamp paper of specified amount to be Attested by Notary Public/Metropolitan Magistrate)   
I .................... son/daughter of ....................................... Architect/License technical Personnel by profession having office at ................ Do hereby solemnly affirm and declare as under :  

1. That I am a Licensed Architect/Engineer/Supervisor/Plumber duly registered with the Authority vide registration No. .................. or That I am an Architect by profession and duly registered with the Council of Architecture vide Registration No ....................  

2. That I have been engaged as an Architect for preparing the Building plans and to supervise construction in respect of building of................ situated at ..........

3. That I have prepared the building plans in respect of the aforesaid plot.  

4. That I have personally inspected the site. The plot has been demarcated at site and the size, shape and area of plot available at site tallies with the land document.  

5. That the ownership documents are in the shape of registered sale-deed/lease-deed in favour of the applicants and have been thoroughly examined and the ownership in favour of the applicant is in order.  

6. That there is no construction in existence at the plot and no construction shall be started before sanction of the building plans.  

7. That there is no encroachment on the Municipal land/road/other property and road widths as shown in the layout plan are available at site.  

8. That the proposal are in conformity with the terms and condition of lease deed which is still valid and period of construction as per lease-deed and the extension granted by the lessor is valid up to ................................................  
9. That the proposal have been prepared strictly in accordance with the Building Bye- laws/rules/regulation and practice of the department and no misinterpretation on inference of provision of Building Bye-Law has been done while preparing the plans. The construction shall be carried out strictly in accordance with the sanctioned building plans and in case any deviation is carried out, I shall inform the Authority within 48 hours. 

10. That in case the owner dispenses with my services at any stage whatsoever, I shall inform the Authority within 48 hours.  

11. That mandatory setbacks have been proposed and shall be maintained in accordance with the setbacks marked in the layout plan/Master Plan/byelaws.  

12. That nothing has been concealed and no misrepresentation has been made while preparing and submitting the building plans.  

13. That in case anything contrary to the above is found or established at any stage, the Authority shall be at liberty to take any action as it may deem fit including revocation of sanction of building plans and debarring me for submission of building plans with the Authority and also lodge a complaint with the Council of Architecture for appropriate action/take action as deemed fit. (strike out whichever is inapplicable).   

Deponent  

Verification:  

I the above named deponent do hereby verify at ....... on this ............of  ............. 20 .......... that contents of the above affidavit are true and correct to my knowledge. No part of it is false and nothing has been concealed there from.

Deponent 

FORM I(B) 
Statement of the Proposal and Certificate By the Owner and Registered  Architect/Engineer  

Classification of the Proposal ...............(To erect/re-erect/demolition) Building of.........situated at........ Plot Area ....sq.mt. Size(in meter) 

Description Permissible Proposed Sq.mt. Remarks Sq.mt.
Max.Ground coverage      
Basement      
Ground Floor      
First Floor      
Second Floor      
Third Floor      
Total Floor area      
Floor Area Ratio      
No.of Dwelling Units      

 Maximum height (in meters)

Setbacks Permissible Proposed (mt.)
Front    
Rear    
Left    
Right    

Parking spaces

Open Parking Ground Floor Covered parking Basement Total Parking (sq.mt)
     
     

We hereby certify that 1. Plot is lying vacant and no construction shall be started before sanction

 2. The plot is free from all encumbrances (owner responsibility).  

Signature of Owner(s)    Signature of Registered Architect/Engineer

Name .............................................  

Name .................................................. (in block letters)    

(in block letters) .....................................................  

Registration No........................................

 Address................................................

Address...............................................

............................................................  

.........................................................

Dated ...................................................

FORM I(C) 

Form for specifications Proposed Building - above 250 sq mts in addition to Form I(b) The purpose (Residence, Office, Restaurant, Hotel, School, Hostel Cinema, Shop, Factory Others) for which it is intended to be used.......

Details of coverage on respective floor are given below:  

1. Basement Floor..........................

2. Ground Floor .............................

3. Mezzanine Floor ........................

4. First Floor .................................

5. Second Floor ..............................

6. Third Floor .................................

. .......................

8. ..............................

9. ..................................

10. ..................................

(a) Approximate number of inhabitants proposed to be accommodated ................................ ........

b) The number of latrines, Urinals, Kitchens, Baths to be provided ................................. ....

(c) The source of water to be used in the construction ................................................... 

(d) Distance from public sewer .......................

(e) The materials to be used in construction Walls/Columns/Foundations/Roof/ Floors ...............................
Signature of Registered Architect/Engineer    

Name.....................................

Registration No.............................

Address ....................................

FORM I(D) 
Certificate of Undertaking  

To    

Development Authority   

Sir,  I hereby certify that erection/re-erection demolition or material alteration in / of belonging to .......................... situated at ..................................... shall be carried out under my supervision and I certify that all the materials (type & Grade) and workmanship of the work shall be generally in accordance with the general specification submitted along with and the work shall be carried out according to the sanctioned plans which also included the services like drainage, sanitary, water supply, and electrical. 1. Certified that the Building Plans submitted for approval will satisfy the safety requirements as stipulated in the Building Bye-Laws and the information given therein is factually correct to the best of our knowledge and information. 2. It is also certified that the structural design including safety from hazards based on soil conditions has been duly incorporated in the design of the building and the provisions will be adhered to during construction.    

Signature of Registered Architect Engineer/Supervisor          

Name of Registered Architect /Engineer/Supervisor    

(In block letters).......................................................

Registration No. of  Architect/ Engineer/Supervisor.    

 ........................................................................

Address of Registered Architect/ Engineer/Supervisor .
Dated :.....................................   

FORM II  
FORM FOR NOTICE FOR COMMENCEMENT OF BUILDING WORK
  

To,  

The Authority, Meghalaya.   

Sir, I/We hereby certify that the erection, re-erection or material alteration in/ of building belonging to ............situated .......................at will be commenced on _________ at..............AM.  as per your building permission permission sanction No.______ dated __________.    
Signature of Owner (s)  
_______________________ Name (s) of the Owners (in block letters) Address:  

CERTIFICATE OF UNDERTAKING OF ARCHITECT/CONSTRUCTION ENGINEER ON RECORD  

1. Certified that I am appointed as the Architect/ Construction Engineer on Record for the above mentioned work and that all the works under my charge shall be executed in accordance with the drawings and specifications prepared for the work.

2. I am fully conversant with the provisions of the Building Bye-Laws which are in force and about the duties and responsibilities under the same and I undertake to fulfill them in all respects.

3. I shall be present at site on the above date and time and alignment will be given as per the approved building envelop/ setbacks.   

Signature of Architect/ Construction Engineer on Record_

Name and License No.       

FORM III

Building Permission Sanction  

BPS No...............    

 Dated ...

To,     

Subject : Sanction u/s...............

Sir or Madam,   With reference to your application dated ................. for the grant of sanction to erect/re-erect/add to/alteration in the building to carry out the development specified in the said application situated     in/at ...................... I have to state that the Authority subject to the following conditions and corrections done in the plans has sanctioned the same on .

1. The plans are valid up to ............ day ......................... Months.................. Year ...........

2. The construction will be undertaken as per sanctioned plan only and no deviation from the bye-laws will be permitted without prior sanction. Any deviation done against the bye-laws is liable to be demolished and the supervising Architect/ License technical Personnel engaged on the job will run the risk of being black listed.  

3. Violation of building bye-laws will not be compounded.  

4. It will be the duty of the owner of the plot and the Architect / License Technical personnel preparing the plans to ensure that the sanctioned plans are as per prevalent Master Plan/Zonal Plan/Building Bye-laws. If any infringement of bye-laws remain unnoticed, the concerned Authority reserves the right to amend the plans as and when infringement come to the notice and concerned Authority will stand indemnified against any claim on this account.  

5. A notice in writing shall be sent to Authority before commencement of the constructions of the building as per bye-laws. Similar notice will be sent to Authority when the building has reached up to foundation/foundation base/plinth level and at any other level as desired by the Authority

6. The owner shall not occupy or permit to occupy the building or use or permit to use the building or any part thereof affected by any such work until occupancy certificate is issued by the Authority.  

7. Authority will stand indemnified and kept harmless from all proceedings in court and before other authorities of all expenses/claims which the Authority may incur or become liable to pay as a result or in consequences of the sanction accorded by it to these building plans.  

8. The doors and window leaves shall be fixed in such a way that they shall not, when open project on any street.  

9. The owner will not convert the house into more dwelling units on each floor than the sanctioned.  

10. The building shall not be constructed within minimum distance as specified in Indian Electric Rules from voltage lines running on side of the plot.  

11. The sanction will be void if auxiliary conditions mentioned above and other conditions imposed hereunder are not complied.  

12. The owner will use the premises for the use, which has been sanctioned.  

13. The owner will not proceed with the construction without having the supervision of an Architect/Engineer as the case may be. If he/she changes his Architect\Engineer. he/she shall inform the Authority about the appointment of new Architect\Engineer within 48 hours, with a proper certificate from him.  

14. OTHER CONDITIONS:-  

Yours faithfully, 

FORM IV  
FORM FOR REFUSAL OF BUILDING PERMISSION SANCTION  

To, 

Shri/Smti. __  

Sir/Madam,  

With reference to your application dated..........    for the grant of building permission sanction at ....... I am to inform you that the sanction has been refused by the

Authority as the work does not comply with the following provisions of Meghalaya Town & Country Planning Act, 1973 and Bye-Laws made there under. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10    
Yours faithfully,    

(Signature of Authority) Meghalaya Urban Development Authority    

Office Stamp

FORM V  
Form of Notice of Completion   

To  

The ............... Authority,  

Dear Sir,  

I/We hereby  give notice that I/We have completed the erection of building/execution of  the my building situated at...................................in pursuance of the sanction granted by the Authority vide BPS No........................................................................ dated ........................... I/We are enclosing the Certificate of the Architect/Licensed Technical Personnel.  
2. Permission to occupy or use the building may be granted.    

Yours faithfully,   

Signature of owner...................

 Name of owner............

(In Block letters)        

Address of the owner ....................................        

.............

dated : ........

FORM V(A)  

Form For Certificate of Architect/Engineer/Supervisor (To be submitted along with notice of completion) 

To

The .....................Authority, Dear Sir,  

We hereby certify that the erection, re-erection or material alteration in/at building of Shri/Smt..........situated at ...................... has been supervised by me and has been completed on ........................ according to the plans sanctioned, vide BPS No ........dated ....................... The work has been completed to our best satisfaction, the workmanship and all the materials (type & grade) have been used strictly in accordance with general and detailed specifications. All the drainage/Sanitary/Water Supply work has been executed under our supervision and as per Building Bye-Laws. No provisions of the Building Bye-Laws and condition prescribed or order issued there under have been transgressed in the course of the work. The building is fit for use for which it has been erected/re-erected or altered/constructed and enlarged.  2. Certificate: (i) Certified that the building(s) has been constructed according to the sanctioned plan and structural design (one set of structural drawings as executed is enclosing) which incorporate the provisions of structural safety as specified in relevant prevailing IS codes standards/Guidelines. (ii) Further certified that water harvesting as well as waste water re-cycling systems have been provided as per the sanctioned building plan. (iii) It is also certified that construction has been one under our supervision and guidelines and adheres to the drawings submitted and the records of supervision have been maintained by us.  3. Permission to occupy of use the building may be granted.  4. Any subsequent change from completion drawings will be the responsibility of the owner(s)  

(a) Signature of the owner  

(b) Signature of the Architect        with date          

with date

(c) Signature of the Structural Engineer

(d) Signature of Supervisor/Engineer/      

With date        

Group/Engineer with date            

Name in Block letters, License No.    Address.        

FORM VI 
FORM FOR OCCUPANCY CERTIFICATE  

To,  ________

Sir/Madam,  

This is to certify the part / full development work / erection / re-erection or alteration in / of building / part building in Patta No. ________ situated at ___ Road / Street completed under the supervision of __________ licensed Architect / Engineer / Structural Engineer, License No. _______________ is permitted to be occupied to the following condition.  
1. ___________

2. _______________

3. _____________

4. ___________ 

Yours faithfully,    

Meghalaya Urban Development Authority  

Address.   
Dated: .......  

Form VII 
Inspection Report   

I .............. working as ....................................with ........................have carried out the inspection of Building belonging to Shri/Smt..........situated at ..................in accordance with building permission sanction No .......................... Dated ........................  Alignment of the building as per approved plans has been given.  

Accepted by: 1)Owner (name and signature)..............date.......... 2)Architect/License Technical Personnel (name and signature)...........date............  

For the Authority: Asst Engineer/Enforcement Inspector (i/c)  

(Nameand signature)..

date..............

Form VIII  
Intimation of Completion at different stages of construction work 

To,

The ..................Authority.  

Sir,  The  construction  up to  footing trench/column up  to plinth/plinth/slab level has  been completed in the building of Shri/Smt..................situated at ............in accordance with your building permission sanction No .................................................dated......................... under my supervision and in accordance with the sanctioned plan.  
You may please fix a convenient date and time to confirm the same  

Yours faithfully,            

Signature of Owner and Architect/Engineer      

 Name .........................                                                       

 (In Block letters)      

Address ........     

.......................

the following deviation from the sanctioned plans have been noticed which are against the provision of Master Plan/Bye-laws are of non-compoundable nature.  
Description of deviations noticed:   ..............

You may not proceed with further work till such time the deviations made are rectified and construction brought in conformity to sanction plans.  

yours faithfully,  

For ........... Authority

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