Kerala



Rules for the Registration of Contractors in PWD,  KERALA

(a) Only persons who have registered themselves as contractor under these rules are entitled to submit tenders for works. The term 'works' includes (i) civil works and (ii) water supply and sanitary installation works.

(b) Civil Works & Water Supply & Sanitary Installation Works.- A contractor who is in the register of any Circle / Division / Subdivision in the Kerala P.W.D., can tender for these works in all the Circles / Divisions / Subdivisions in the State. Temporary special Divisions or Special Subdivisions are not authorized to register contractors or renew their registration.

For the purpose of registration, the contractors will be classified into four separate categories on the basis of their financial resources, professional experience and records, as follows.-

  • A Category - Those who are entitled to tender for all works in any office
  • B Category - Those who are entitled to tender for all works upto Rs. 55 lakhs in any office.
  • C Category - Those who are entitled to tender for works upto Rs. 15 lakhs in any office.
  • D Category - Those who are entitled to tender for works upto Rs. 6 lakhs in any office.

Registering Authority :

  • A&B Category - Superintending Engineers of Circles
  • C Category - Executive Engineers of all Divisions
  • D Category - Assistant Executive Engineers of all Sub Division

The application for registration as contractor should be supported by a solvency certificate issued by the Revenue Department or a bank guarantee by a bank approved by Government (a Nationalised or Schedule Bank) under the Bank Guarantee Scheme as follows.

 Category (Class)    Fees(Rs)
A 50,000
B 25,000
C 7,500
D No solvency certificate and Bank Guarntee

Note:-The guarantee of the banks approved by Government (Scheduled Banks) under the Bank Guarantee Scheme will be accepted.(b) Limits for various categories of contractors for taking up work.

Category  For all works      For Electrical works
A All works All works
B Works up to Rs. 55 lakhs Upto Rs. 4,50,000
C Upto Rs. 15 lakhs Upto Rs. 75,000
D Upto Rs. 6 lakhs   

Application for registration as a contractor should be supported by details about his financial stability and also his previous experience in works. Contractors for Water Supply and Sanitary Installation works should produce the plumbing licence issued by the competent authority along with the application for registration.

(a)       The Registering authority then scrutinise the applications for registration. He will then satisfy himself as to the financial capacity of the applicant and also his ability to take up and carry out the works in a particular category. He can, if so needed, direct the contractor to produce before him satisfactory evidence towards this. If he is satisfied that the applicant can be registered as a contractor, he will be intimated of the fact (in Form II) and will be asked to remit a registration fee at the following rates :

 Category (Class)    Fees(Rs)
A 2000
B 1000
C 600
D 200

The applicant will be registered as a contractor after remittance of this fee. The registration fee is not refundable. If for any reason, the contractor is not found fit for being registered, he will be intimated so. But this must only be a bare intimation of the fact that he is not being included in the list of registered contractors.

If any application for registration as a contractor is rejected, the registering authority should record in writing his reasons for denying registration. He should also intimate confidentially his reasons for denial to any application for registration to his next superior authority.

No appeal will lie against this decision.

After registration of a person as contractor a registration card will be issued to him under the seal and signature of the registering officer in Form III. This card should be referred to in all the tenders submitted by him and be produced by the contractor, if and when called for by any officer of the P.W.D. If the original registration card is lost the authority competent to issue the original registration card may, on request made by the Contractor, after enquiring the bonafides and after obtaining an indemnity bond executed from the contractor, issue a duplicate registration card after levying a fine of Rs. 25 from the contractor along with the application for the duplicate card.

(a) The registration issued is valid only for two financial years. [GO(P)No.96/PW dated 23/03/1971]. Registration cards are to be renewed every two years. Application for renewal in the prescribed application form are to be submitted before 1st January together with bank guarantee solvency certificate. This may, however, be extended up to 31st January, after realising a fine of Rs. 150 for such late application [GO(P)No.84/97/PWD&T dated 19/08/1997].

Following fees shall be remitted for renewal of registration.

 Category (Class)    Fees(Rs)
A 1000
B 500
C 300
D 100

The registering authority can renew the registration or refuse to do so at his discretion following directions for registration as in para 4. He may refuse renewal for the following reasons:

  1. Not being satisfied of the financial stability of the applicant.
  2. Failure to execute satisfactorily a previous contract.
  3. Poor quality of works executed..
  4. Failure to put up schedule of progress of works or works taken up by the applicant previously.
  5. Or any other matter which, in the opinion of the registering authority, is undesirable.
  6. A contractor who fails to get his registration renewed for an year can apply afresh the next year for registration only as a new contractor.
  7. The registering authority shall, before 1st March, issue the renewal card or intimate the fact of having refused the request for renewal.
  8. A list of applications for registration and renewal shall be maintained by each registering authority in Form VII. The reasons for refusal should be clearly specified in the register. The register will be confidential record in the custody of the registering authority. But it will be open to inspection by his superior officer and by Audit. 
  9. In case a, contractor desires to be enlisted simultaneously as a registered contractor for executing non-electrical works also he may make the required deposit in the appropriate category either for electrical work or non-electrical works where the deposit is the highest.

Application of the Rules.-These rules will not apply for the registration of L.C.C. Societies, B.S.S. and other workers' bodies which are governed by separate Government Orders and also in respect of works which are executed under the famine relief and flood relief rules.

A confidential report regarding the performance of the contractor shall be obtained from two officers of public works department not below the rank of Executive Engineer for the renewal of registration. The report should be based on the quality of work, workmanship, quality of materials used, timely completion, no. of works executed and other such factors which deserve consideration for renewal of registration. Renewal of registration should be denied for those contractors who do not have executed any work in the period during which the registration was in force.

Rules for Registration of Electrical Contractors in the Kerala P. W. D

For the purpose of registration, the electrical contractors will be classified into four separate categories on the basis of their financial resources, professional experience and record as follows:-

  • A Category - Those who are qualified to tender for works upto any amount.
  • B Category - Those who are qualified to tender for works upto Rs. 75,000
  • C Category - Those who are qualified to tender for works upto Rs. 30,000
  • D Category - Those who are qualified to tender for works upto Rs. 5,000.

Enlistment of electrical contractors of all categories will be made by the Superintending Engineer of the concerned B & R Circle. Application for registration will be made in the prescribed form and should be supported by a solvency certificate by the Revenue Department or a Bank Guarantee by a bank approved by Government except in the case of electrical contractors coming under the 'D' Category. The amounts upto which suchcertificate or Bank Guarantee should be insisted will be as follows:

  • A Category     - Rs.50,000
  • B Category     - Rs.25,000
  • C Category     - Rs.12,000
  • D Category     - No solvency Certificate or Bank Guarantee.

Note:-The guarantee of the banks approved by Government (Scheduled Banks) under the Guarantee Scheme will be accepted.

In the case of 'D' Category of contractors, the cost of Works for which they can tender can be fixed as the financial powers vested with the Assistant Engineers of the Electrical Wing as this category of contractor need not produce any solvency certificate. The last sub para of Rule 4 (a) (b), Rule 5, Rule 6 (a) and (b), Rule 7, 8 & 9 under Appendix 1 will apply in respect of registration as electrical contractors in the P. W. D.

The contractors should possess a valid contractor's licence issued by the competent authority, viz., the Licensing Board under the Chief Electrical Inspector as per the Indian Electricity Rules.

The Electrical contractors taking up works under A Category under these rules should have an office capable of submitting bills regularly or works done provided for in the contract. This office should have sufficient technical personnel for submitting tenders in an intelligent manner and for supervision of works.

The contractor desiring enlistment in the 'A' category should have executed at least 5 works individually costing more than Rs. 25,000 satisfactorily. Those who desire to enlist as contractors in the 'B' category, should have executed at leastfive works individually costing more than Rs. 10,000 satisfactorily and those enlisting in 'C' category at least five works individually costing more than Rs. 2,500.

Any contractor who desires to be enlisted simultaneously in any category in electrical works also may make the required deposit in the appropriate category either for non-electrical works or for electrical works where the deposit is highest.

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