Procedure for Full Occupancy



  • Applicant logs in to the system and create proposal for Full occupancy.
  • Applicant puts of the details of the completed building in the system.
  • Once the required documents for full occupancy are uploaded in the proposal, the applicant pays the pre-approval charges for the proposal.
  • The proposal then goes in for two levels of scrutiny.
  • Assistant town planner will check all the uploaded documents, do the site visit, check for details and once approved, will forward the proposal to the chief officer for final approval.
  • Chief Officer will log in to the system and re-check the details of the proposal and if everything is okay, will approve the proposal.
  • On approval of the proposal, the assistant town planner will verify the project for charges levied to the applicant.
  • Applicant will pay the post-approval charges for the proposal through portal.
  • On payment of post-approval charges, the chief officer will digitally sign the full occupancy completion certificate. 
  • The Full Occupancy Completion Certificate will be available for applicant to print from the portal. 

Document Checklist 

 Document List 

Mandatory /Optional 

Appendix - F  Mandatory
Sanctioned plans Mandatory

Checklist for Site Visit 

  • After receiving the application Online, the file will be transmitted to Assistant Town Planner or Municipal Engineer, who is assigned randomly by computer from the pool of inspectors for Site Inspection. 
  • The inspector will “plan a site visit” schedule. 
  • The date and time will be intimated to the applicant through SMS. On the scheduled date and time, the Site Inspector shall conduct the inspection as per the checklist enclosed and upload the Inspection Report within 24 hours. 
  • The inspector will check the lat-long co-ordinates mentioned in the application and verify the same on-ground. 
  • The inspector shall take photographs of the site and surroundings and the report has to be uploaded into BPMS within 24 hours. 
  • The applicant can view the site visit report at any time by clicking the “site visit report” button available in his/her console. Even the citizens can also view this from the Dashboard of BPMS Website. 
  •  The Inspection has to be completed within 3 working days from the date of receipt of application. The Inspector will use the prescribed checklist. 
  • Model Site Inspection checklist is given below for the reference of the applicant.  Site Visit Checklist for Full Occupancy 
Sr. No Scrutiny Questions   Answer Options  Remarks 


Final Fire NOC from appropriate authority  Yes  No   
2 Lift NOC from Competent Authority    No   

Environment Clearance ( E.C.)

Certificate from M.P.C.B.

 a) Consent to operate

b) Consent to establish

Yes  No   
4 Rain Water Harvesting Compliance Certificate    No  Remarks if  No 
5 Solar Energy System Compliance Certificate   No  Remarks if  No 
6 Water Assurance Compliance Certificate from Competent Authority / Gram panchayat  Yes  No  Remarks if  No 
7 Sewerage System Compliance Certificate from Licensed Engineer / Licensed Plumber  Yes  No  Remarks if  No 
8 Tree plantation compliance certificate from Land Owner / Developer  Yes  No  Remarks if  No 
9 Indemnity Bond for part Occupancy Certificate  Yes  No  Remarks if  No 
10 Photographs of complete Building/Buildings  Yes  No  Photo Upload 
11 Appendix H- Form for Completion certificate  Yes  No  Remarks if  No 
12 Collectors NA Order  Yes  No  Remarks if  No 
13 Copy of the sanctioned plans  Yes  No  Remarks if  No 
14 Copy of the plinth checking certificate  Yes  No  Remarks if  No 
15 Structural Stability Certificate from Licensed Structural Engineer Yes  No  Remarks if  No 
16 H - 1 Completion certificate by the Architect Licensed Structural Engineer/ Engineer / Supervisor  Yes  No  Remarks if  No 
17 H - 2 Completion certificate by the licensed structural Engineer  Yes  No  Remarks if  No 
18 H - 3 Completion certificate by the Architect Licensed Structural Engineer/ Engineer / Supervisor  Yes  No  Remarks if  No 
19 Copy of the final demarcated layout showing buildings internal road open spaces amenity spaces, R.P. / D.P. Road etc. from department of land record Yes  No  Remarks if  No 
20 Latest 7 / 12 Extract / Property register card / from no. 2 (in case of TPS) Showing amenity spaces / area under RP road handed over to authority Yes  No  Remarks if  No